See you
in Dallas.
Monday, September 9th - Thursday, September 12th
Dust off your western gear.
The theme for our farewell party at Crashed Toys is Western Wear. Get ready for armadillo racing, cigar rolling, & live music from Michael Lee
A MESA Summit Belt Buckle will be given to all attendees.
Please bring a belt for a 1 1/2” hinge buckle.
Arrival & Departure
Arrive: no later than the morning of September 9th since show floor set up starts at noon.
You can fly in the night of the 8th. Our room rate is available for that night as well.
Depart: Depart anytime on Thursday, September 12th.
Full Agenda on the App
Event Name: 2024 MESA Summit
Show Floor
**Please plan on bringing full displays and backdrops**
Vendor Set-Up
Monday, September 9th
9:00 am - 4:30 pm
Show Floor Hours
Tuesday, September 10th
1:00 pm - 5:00 pm
Wednesday, September 11th
9:00 am - 11:00 am
12:00 pm - 1:30 pm
Vendor Tear-Down
Wednesday, September 11th
2:45 pm - 5:00 pm
Booth
Please plan on bringing full displays and backdrops
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Tables are 6'x30"
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Each booth will have power ran to it by the hotel.
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Display tables and hightop tables will be available for your booth. See order form below.
MOTORIZED VEHICLES
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Any vehicle displayed indoors requires a fire permit from the Fire Marshall at least two weeks before the event. A visual walk through with the Conference Services/Catering Manager is required before moving any vehicle into the area.
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The vehicle must be pushed or lifted into the room. Under no circumstances may the vehicle be driven into any function space.
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Visqueen must be placed under the vehicle for the entire duration of the display.
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All motorized vehicles must have the battery disconnected and secured via duct or masking tape.
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The fuel tank should be drained empty. The fuel tank should also be secured with duct or masking tape.
City of Dallas FIRE DEPARTMENT
Information regarding permits plans, and Fire Code Regulation for indoor and outdoor events is available through:
City of Dallas Fire Department
George Allen Courts Building
600 Commerce Street, RM B-15
Dallas, Texas 75202
Phone: (214) 653-7970
Shipping
*Your delivery truck needs to have a lift gate*
Packages from all carriers including UPS/FedEx/USPS/DHL/Freight that are shipped to and from The Fairmont Dallas are handled by The UPS Store located on the property.
Label all boxes with the Summit Box Label
The Fairmont Hotel
C/o <Guest Name>
<2024 MESA Summit>
1717 N. Akard St.
Dallas, TX 75201
<Phone number>
Inbound Shipping
When package arrives:
a UPS Store associate will call or place a room message for the guest. All packages received by The UPS Store require a signature release before leaving The UPS Store custody. Release signatures are captured at the time of package pickup at The UPS Store or during delivery to the recipient on hotel property. Inbound receiving and handling fees will be applied to all packages.
All packages and include the following services:
1. Package receiving at hotel dock.
2. Logging and tracking of each package from inception to guest acceptance.
3. Providing package notification/alerts.
4. Securely storing packages until Guest is ready.
5. Pickup or delivery of packages anywhere on property.
6. Reporting.
When addressing the packages going to the Hotel:
The Fairmont Hotel
C/o <Guest Name> - <2024 MESA Summit>
1717 N. Akard St.
Dallas, TX 75201
<Phone number>
Please DO NOT address your packages to a hotel employee or Event Manager as this could cause a delay in receiving the package.
Inbound Receiving Fees
1-10.00 lbs: $5.00
10.1-20.00 lbs: $12.00
20.1-40.00 lbs: $25.00
40.1-60.00 lbs: $60.00
60.1-100.00 lbs: $75.00
100.1 + lbs: $120.00
Crates & Pallets: $250.00
Outbound Shipping
Outbound Instructions
You have the option to either use a pre-paid carrier shipping label or ship directly with The UPS Store. Shipping charges can be applied to your room, master account or with a major credit card. For packages not shipped directly through The UPS Store, package handling fees apply. If you do not have a pre-paid label, see The UPS Store for assistance. Boxes, carrier envelopes and shipping supplies for both FedEx and UPS are available at The UPS Store. Pickup of outbound shipments by any carrier other than UPS or FedEx, including Freight shipments, 2 must be coordinated in advance with The UPS Store.
All packages and include the following services:
1. Pickup of packages anywhere on hotel property.
2. Transporting packages to hotel dock.
3. Securely storing packages until picked-up by carrier.
4. Reporting.
Outbound Handling Fees
1-10.00 lbs: $5.00
10.1-20.00 lbs: $12.00
20.1-40.00 lbs: $25.00
40.1-60.00 lbs: $60.00
60.1-100.00 lbs: $75.00
100.1 + lbs: $120.00
Crates & Pallets: $250.00
When package arrives:
a UPS Store associate will call or place a room message for the guest. All packages
received by The UPS Store require a signature release before leaving The UPS Store custody. Release signatures are captured at the time of package pickup at The UPS Store or during delivery to the recipient on hotel property. Inbound receiving and handling fees will be applied to all packages.
All packages and include the following services:
1. Package receiving at hotel dock.
2. Logging and tracking of each package from inception to guest acceptance.
3. Providing package notification/alerts.
4. Securely storing packages until Guest is ready.
5. Pickup or delivery of packages anywhere on property.
6. Reporting.
When addressing the packages going to the Hotel:
The Fairmont Hotel
C/o <Guest Name> - <2024 MESA Summit>
1717 N. Akard St.
Dallas, TX 75201
<Phone number>
Please DO NOT address your packages to a hotel employee or Event Manager as this could cause a delay in receiving the package.
